Legalisation of documents from India for use in the Netherlands

If you've got some important papers from India like your birth certificate, marriage certificate, or degree certificate, and you want to use them in the Netherlands, there's a little thing you need to do first. It's called "legalization".

Legalisation is also known as the apostille of documents.

Netherlands apostille

To get this stamp, visit the Indian Ministry of External Affairs (MEA). They'll put an apostille stamp on your papers.

Once you've got that apostille, you're all set! Your documents are now good to go and can be used easily in the Netherlands without any hassle.


Important Things To Remember:

If your documents are already in English, no translation is needed!

If you've got documents in Hindi and you need to use them in the Netherlands, you'll have to translate them.

Your document must be original and complete.


Apply For Netherlands Apostille


The Translation should be from a certified translator or Translation agency


   The legalisation of documents in Hindi involves a two-step process.

   1. Having your document translated

   2. Legalisation of your document

Step 1: Having Your Document Translated

If your document is in Hindi, you gotta get it translated into Dutch, English, French, or German by a sworn translator. It's like a rule, you know? So, don't forget to do that. It's important!

Below you can use it as a checklist while document Translation.

1. Identify documents needing translation.

2. Choose a certified and well-reputed translation agency.

3. Verify legal requirements for the Netherlands.

4. Provide original documents.

5. Confirm timeline and cost.

6. Review and sign the agreement.

7. Keep copies of both documents.

Step 2: Legalisation Of Your Document

So, you've got this document you need to make all official and legit, right? Well, to do that, you gotta get it stamped with an apostille by the Indian Ministry of External Affairs (MEA). You can find the contact details on the Hague Conference on Private International Law (HCCH) website.

Once that's done, your document becomes good to go in the Netherlands. 

And guess what? It's also accepted in a bunch of other places like Aruba, Curaçao, St Maarten, Bonaire, Saba, and St Eustatius.

Types of Documents Can Apostille From India For Netherlands 

The Netherlands is a member of the Hague Apostille Convention, which simplifies the process of legalising Indian documents for use there.

The following are the eligible documents-


  • Personal Documents:

1. Birth certificates

2. Death certificates

3. Marriage certificates

4. Educational certificates (degrees, diplomas, etc.)

5. Police clearance certificates (PCC)


  • Administrative Documents:

1. Certificates issued by Indian government authorities (commercial registrations, tax documents, etc.)


  • Notarial Deeds and Affidavits

1. Some exceptions might exist. For example, certificates of unmarried status or single status certificates might require additional attestation from the Indian Home Department.


FAQ on Netherlands Documents Apostille from India


1. Why do I need to legalize my Indian documents for the Netherlands?

The Netherlands wants to ensure that documents from other countries, like India, are real and trustworthy. So, they ask for Indian documents to be legalized before they can be used there.

2. How can I tell if my document needs an Apostille or more stamps?

Check if India is in the Hague Apostille Convention. If it is, you likely only need an Apostille stamp. Otherwise, you'll need those extra stamps.

3. How long does it take to legalize documents?

It can vary, but it's wise to start early. The process depends on the type of document and how fast the authorities work.

4. How much does document legalization cost?

Costs vary, so ask about fees at each step of the process.

5. Are there special rules for certain documents?

Yes, some documents, like school certificates, might need extra steps. Make sure you know and follow the rules for your documents.

6. Can I do the legalization process alone?

Yes, but it's complicated. You might want help from an expert or apostille agency familiar with the process.


posted on 21 Jun, 2024. Posted In apostille.

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