Certificate apostille and document apostille are terms that simply mean legalization of your documents and certificates. Apostille attestation could be for the causes that devise of expansion of business or obtaining a visa for the countries that are a part of the Hague Convention. Although, Apostille has a characteristic that there are several levels of verification and validation before finally obtaining the document apostille from the central government. In this guide, you will know everything about the process, cost and how much time does it take to get it done in India.
Dictionary explanation for apostille meaning just implicates as a French word that means ‘certification’, and in a formal context, an apostille is basically a formality of proving the authenticity and credibility of the document.
When you apostille a document, an apostille sticker and/or an apostille stamp is obtained from the authority. It is a computer generated with a unique identification number and is applied on the back of the document. This maintains a record online and allows the concerned authorities to check the authenticity in a more convenient manner. After this application of the apostille sticker from the MEA, there usually is no need for any added certification from the embassy.
Apostille attestation is a way of attesting the required documents so that they can be made admissible in any country that belongs to the Apostille Hague Convention. Apostille is an attestation of the global level that is legally acceptable in more than 100 countries, most of the European & American countries accept the format. In India, a sticker from Ministry of External Affairs sticked on the back of the document, and again a stamp is rendered on the sticker in a way that it is partially on the sticker and partially on the document.
Apostille is required when there is need to eradicate the necessity of document legalization when going to the foreign countries for all sorts of reasons, for instance, obtaining employment visa or work visa, applying for temporary or permanent residency, or for pursuing education on student visa, carrying out deals for business expansion e.g. importing or exporting products. This requirement is mandatory for the countries which are part of the hague convention.
The Apostille Hague Convention countries that comprise the convention are about 116 in number and apostille of documents is needed for these nations only. Following is the list of all the Hague Convention countries:
Apostille in India, the procedure has recently been decentralized by the central government. The central body that carries out apostille of documents is the Ministry of External Affairs (MEA). The MEA has regionalized apostille process to Branch Secretariats and the RPOs in 15 cities effective from January 1st, 2019. The cities of operation include - Ahmedabad, Bengaluru, Bhopal, Chennai, Chandigarh, Cochin, New Delhi, Guwahati, Hyderabad, Kolkata, Lucknow, Mumbai, Panaji, Raipur and Thiruvananthapuram. Generally, it begins at the local notary from where the document was issued and is followed by the state authentication and then lastly the MEA apostille sticker.
The apostille procedure differentiates when it comes to different types of documents. There primarily are three main types of legal documents - personal, educational and commercial. The procedures are elaborated below:
It is pretty clear from the term that personal document apostille is the legalization of documents that contain personal data. It comprises the birth certificate apostille and marriage certificate apostille.
The personal document apostille process consists of the following steps
The documents that are proof of your educational history that deal with your academic performances and the courses accomplished over time are called as educational documents. Degree apostille, mark-sheet apostille and a few others categorised in this type.
The educational certificate apostille process consists of the following steps:
The documents that approve of the business capital owned by any entrepreneur are referred to as commercial documents. These include documents like property papers, partnership deeds, Memorandum of Association, etc.
The commercial document apostille process includes the following steps:
The primary step in the authentication of the educational and personal documents is getting them certified from the Notary.
Home Department is a state level organization that certifies the personal documents.
HRD or Human Resource Department is a department of the state that solely certifies the educational documents.
Sub-Divisional Magistrate (SDM) is an alternative for the State attestation in some instances.
The Chamber of Commerce (CoC) is a local business association and the first step in the verification of your commercial documents before the legalization MEA.
The MEA is the arm of the central government that manages foreign affairs which will provide the apostille sticker and MEA stamp as per the requirement.
Apostille services are the agents that provide you the assistance for procuring apostille sticker or a MEA stamp from central government. Ideally, these services will collect your documents and get them verified and stamped from the concerned government departments and get them delivered back to you. It’s quite hard for an individual to do the apostille process on their own as it’s not a direct process and there are different steps involved for each document type. So, it is convenient to approach such services for legalization which can save your valuable time and energy.
Apostille services available online can be accessed through the internet and other media. They higher accessibility compared to the offline ones and can be easy to inquire at. We at PEC are ranked among the best apostille services in India and provide quality services and excellent customer support. We also have 24*7 accessibility and are available online taking queries and supporting the customers in need. Our services are spread all across India including the following cities - Pune, Pimpri, Ahmedabad, Mumbai, Bangalore, Chennai, Hyderabad, Kolkata, Delhi, Chandigarh, Gurugram, Kochi - Kerala, Lucknow, Bhopal, Panaji - Goa, Noida, Coimbatore, Vizag.