Can a Copy of the Original Document Be Apostilled?

Yes, a copy of the original document can be apostilled just not any random copy you made at the local Xerox shop expecting it to work everywhere!

If you are thinking about Apostille for photo copy it also depends on the type of document & the specific rules of the country where it will be used.

Generally, government-issued documents like birth certificates and degrees need the original to be apostilled, but in some cases, you can apostille a notarized copy, provided it meets the necessary apostille requirements for copies.

So, whether it’s Apostille for xerox or any other copy, always get your documents properly notarized and double-check the guidelines to avoid unnecessary delays.

What Is Apostille?

Before we get into whether a copy can be apostilled, let’s quickly clear up what an apostille is. 

Imagine you have a document – say, your birth certificate – that you need to submit in another country. For it to be accepted abroad, it needs to be authenticated Internationally. That’s where an apostille comes in. 

An apostille is a certificate that verifies the document's authenticity under the rules of the Hague Apostille Convention. Think of it as the international seal of approval!

But here’s the catch: most countries prefer the original document for apostille. Does that mean copies are out of the question? Let’s find out.

Why is Apostille Important?

In this blog, we talked about why apostille is needed for legal documents in countries that follow the Hague Apostille Convention. Simply, you need to apostille your educational, personal, or business documents to make them valid abroad.

If you want to study, do a job, do business, international trade, marriage, divorce, or anything else in a foreign country, you need an apostille sticker and stamp on your original documents.

Can Duplicate or Copy Documents Be Apostilled?

Here’s the deal: many countries will allow you to apostille copies, but only if they meet strict requirements.

Most of the time, you’ll need to get your copy notarized to prove it’s a true and accurate reflection of the original. Think of notarization as the stamp of approval that your copy is legit.

In some cases, if you’re dealing with a certified copy issued directly by a government body, you might be able to skip the notarization step.

Now, you might be wondering—can a simple photocopy be apostilled? Yes, but don’t just hand over any old printout. If it’s wrinkled or has coffee stains on it, it won't work with the apostille authorities!

Types of Documents That Can Be Apostilled

Here’s a list of common documents eligible for apostille, whether in original or copy form:

1. Birth certificate
2. Marriage certificate
3. Educational degrees and diplomas
4. Power of attorney documents
5. Legal agreements

If you're dealing with a duplicate document or certified copy, check the rules of both your country and the destination . Some places insist on originals, while others accept notarized copies. 

Pro tip: Always check first before spending time and money on notarization!

The Apostille Process for Copies

It's not hard to get a copy apostilled, however there are steps you must take:

• Get the Copy Notarized: Visit a registered notary public.They will certify that your copy is a true & accurate representation of the original document.
• Submit the Notarized Copy: Once notarized, take the document to the designated apostille authority. In India, for example, this would be the Ministry of External Affairs (MEA).
• Receive the Apostille Certificate: After verification, the authority will attach or stamp the apostille certificate on your document. 

Now have an apostilled copy ready for international use.

Common Questions About Apostille for Copies

1. Is an original document needed for apostille?
   Not always. While originals are preferred, notarized copies are often acceptable, in some cases when the original document is unavailable.
2. Can notarized copies be apostilled?
   Yes, many countries accept notarized copies for apostille. Notarization ensures that the copy is genuine, making it eligible for further authentication.
3. Why apostille a duplicate document?
   Sometimes you may want to keep the original safe or it may already be in use elsewhere. Apostilling a duplicate allows you to meet legal requirements without risking the original.
4. Where to get a copy apostilled?
   You can approach government authorized apostille centers or hire a professional apostille service provider to handle the process for you.

Apostille Services for Copies

While you can handle the process yourself, hiring an apostille service can save you a lot of time and confusion. These services know the rules, documents needed, and how to get it done quickly. Look for a service that:

• Is authorized by the government
• Has experience handling document copies
• Offers clear timelines and reasonable fees

In summary, a copy of the original document can be apostilled as long as it is properly notarized or certified.

By following the correct procedures, you can ensure your document will be accepted internationally without any issues

Since the rules vary by country, it’s always a good idea to check specific requirements in advance. If you need assistance, professional apostille service providers are available to guide you.

Have more questions? Feel free to drop them in the comments or contact us for expert apostille help.